Travel Contracts

Airline Services

Vendor Premier Seating Priority Boarding Priority Protection Vacation Discounts Discounted Fares Bonus Points Oracle ID Supplier Number Effective Date Address Website Contact Email Fax Phone Body Note
American Airlines No Yes Yes Yes Yes No UVA2102622 1429 - David Capossela David.Capossela@aa.com

Reservations:

 

In order to obtain discount, travel must be booked through one of the following methods

1.     Booking online at TravelUVA

2.     By calling Christopherson Business Travel at 844-4UVA-CBT (844-488-2228) M-F 8am – 9pm. 

Anthony Travel – Athletics only - JillStevens@anthonytravel.com

Contract Information:

Traveler benefits

  • Seat select – preferred seat selection tool - UVA has negotiated an agreement that helps obtain seats without paying additional fees. This is an average savings value of $20 per flight segment
    • follow this link for more information about how to use the seat select website

 

  • Priority re-booking in case of flight delay or cancellation – if your flight is cancelled or delayed. travelers booked using the UVA contract will receive priority rebooking on the next available flight before other passengers

 

  • 2% or higher discount on most American Airlines and some international partner airlines flights

Discounts for Personal Travel

American Airlines Vacations offers discounts to UVA employees 

Payment Methods:

  • The University's Travel and Expense Card (T&E card) is the preferred payment method.

Click here to view agreement

Delta Airlines Inc. Yes Yes Yes Yes Yes No UVA2102626 131088 - Ernie Perez Ernie.Perez@Delta.com

Contract Information:

Traveler benefits

  • Preferred seats on Delta app on iPhone or Android – preferred seat selection tool (complimentary seat upgrades to window, aisle, bulkhead, exit row, or  Economy Comfort when available). UVA has negotiated an agreement that helps obtain better seat assignments without paying additional fees.

 

 

  • Priority re-booking in case of flight delay or cancellation – if your flight is cancelled or delayed, travelers booked using the UVA contract will receive priority rebooking on the next available flight before other passengers.

 

  • 2% or higher discount on most Delta Airlines and some international partner airlines' flights

 

 

 

Discounts for Personal Travel

Delta Vacations offers discount for UVA Employees

Reservations:

In order to obtain discount, travel must be booked through one of the following methods

1.     Booking online at TravelUVA

2.     By calling Christopherson Business Travel at 844-4UVA-CBT (844-488-2228) M-F 8am – 9pm. 

3.     Anthony Travel – Athletics only - JillStevens@anthonytravel.com

Payment Methods:

  • The University's Travel and Expense Card (T&E card) is the preferred payment method.

Click here to view agreement

P&T Charter Services* No No No No No No P. O. Box 400000
Charlottesville, VA 22904
Southwest Airlines No No No No No Yes UVA2102623 94329 - https://travelandexpense.procurement.virginia.edu/traveluva Anna Bjoerkman Neumeister Anna.BjoerkmanNeumeister@wnco.com

Earn 100% Bonus Rapid Rewards points until March 31, 2021

https://www.southwest.com/rapidrewards/overview 

Reservations:

In order to obtain discount, travel must be booked through one of the following methods

1.     Booking online at TravelUVA

2.     By calling Christopherson Business Travel at 844-4UVA-CBT (844-488-2228) M-F 8am – 9pm. 

3.     Anthony Travel – Athletics only - JillStevens@anthonytravel.com

Payment Methods:

  • The University's Travel and Expense Card (T&E card) is the preferred payment method.

Click here to view agreement

United Airlines Yes Yes Yes No Yes No UVA2102625 136528 - Janice Henson Janice.Henson@united.com

Traveler benefits

2% or higher discount on most United Airlines and some international partner airlines flights. 

Preferred upgrades, denied boarding protection, and most importantly preferred protection if your flight is cancelled or delayed.

Reservations:

In order to obtain discount, travel must be booked through one of the following methods

1.     Booking online at TravelUVA

2.     By calling Christopherson Business Travel at 844-4UVA-CBT (844-488-2228) M-F 8am – 9pm. 

3.     Anthony Travel – Athletics only - JillStevens@anthonytravel.com

Payment Methods:

  • The University's Travel and Expense Card (T&E card) is the preferred payment method.

Conference & Lodging Services (Local)

Vendor Shuttle Services Conference Services Virginia Green Certified Suite Available On-Site Dining Complimentary Breakfast SWaM Vendor Oracle ID Supplier Number Effective Date Address Website Contact Phone Fax Email Body Note SWaM Vendor
Boar's Head Inn Yes Yes No No Yes No No UVA1346457 8462 - 200 Ednam Drive
Charlottesville, VA 22903
https://www.boarsheadresort.com Darby Gyscek (434) 972-7427 (434) 972-6021 dgyscek@boarsheadresort.com

This local hotel provides lodging and conference services:

  • Transportation:   Complimentary shuttle service to and from CHO airport and Amtrak (for individual transfers, based on availability, with advance reservations).

 

  • Parking:  Complimentary overnight parking for all guests 

 

  • Access:  Conveniently located near UVA with ease of access to area attractions

 

  • Dining:  Opening October 2018, a reimagined restaurant, outdoor dining, and bar. Join us in Racquets, our new sports club restaurant for breakfast, lunch or dinner. In-room dining is also available.

 

  • Fitness:  Indoor/outdoor tennis courts; state-of-the-art squash center complete with singles/doubles and tournament courts; comprehensive fitness center; 50 weekly fitness classes; activity gym, outdoor aquatics facilities and kids’ programs and childcare; rock wall . Hiking trails on property. Full service Spa with 7 treatment rooms.

 

  • Birdwood Golf:  Award-winning 18-hole golf course set on 500 acres at the foot of the Blue Ridge Mountains; certified member of the Audubon Co-op Sanctuary Program; home to UVA’s men and women’s golf teams

 

  • Internet:   Complimentary wireless internet throughout guestrooms and meeting spaces

 

  • Room Amenities:  170 guest rooms, ADA rooms available, pet-friendly rooms available, large work desk, coffee maker, safes, nightly turn-down on request, morning coffee and afternoon pastries available in the registration area, daily newspapers
    • Facilities:  Inn pool, Heritage hiking trail, fishing equipment, Spa, Golf, Tennis, Hiking Trails, Boar’s Head Outfitters
    • Meeting Space/Conference services:  Featuring 22,000 square feet of meeting and event space among 19 rooms including two ballrooms, Outdoor venues available. In house A/V services available. Day meeting and catering options available.

Click here to visit TravelUVA's online booking tool for current rates and availability.

Click here to view agreement.
 

 

No
Country Inn & Suites Charlottesville No No No No No Yes No 259220 - 1600 Emmet Street
Charlottesville, VA 22901
Caroline Noelke (434) 293-4600 (434) 293-4602 caroline@fairbrookhotelsl.com

This local hotel provides lodging and conference services:

  • Parking:  Overnight parking is complimentary for all guests. 

 

  • Access:  Conveniently located near UVA with ease of access to area attractions

 

  • Dining:  Complimentary Full Breakfast Buffet

 

  • Fitness:  Fitness Center and indoor pool complimentary to all overnight guests.

 

  • Internet:   Complimentary wireless internet throughout hotel

 

  • Rates: Country Inn & Suites is pleased to extend a 20% discount on lodging to welcome UVA guests and business affiliates to Charlottesville

 

  • Room Amenities:  87 guest rooms, ADA rooms available.  non- smoking property. Large work desk, Refrigerator, microwave and coffee maker in room.

 

  • Facilities:  Fitness room and in-door pool. 24 Hour business center and complimentary wireless internet throughout hotel. Comfortable outdoor seating areas.

 

  • Meeting Space/ Conference services: Meeting room and AV rental is discounted by 50% for University related business and social functions

 

 Click here to visit TravelUVA's online booking tool for current rates and availability.

Click here to visit TravelUVA's online booking tool for current rates and availability.

Click here to view Agreement

Courtyard Marriott UVA Medical Center (Crestline Hotels & Resorts) No Yes No Yes Yes No No UVA2117119 7408 - 1201 West Main Street
Charlottesville, VA 22903
http://www.marriott.com/hotels/travel/chodt-courtyard-charlottesville-universit… Sidney Lyda (434) 817-2799 (434) 245-0978 Sidney.lyda@crestlinehotels.com

This local hotel provides lodging and conference services:

  • Transportation:   Local transportation companies, hotel does not provide shuttle service

 

  • Parking:  Overnight parking is complimentary for all guests. 

  

  • Location: Courtyard Marriott Charlottesville University Medical Center offers 139 Newly Renovated guest rooms and is located in the   heart of the University of Virginia (UVA) / “Corner” area. The Hotel is conveniently situated across the street from the UVA Medical Center (Hospital/Battle Building/Couric Cancer Center) and less than a mile from Charlottesville’s Historic Downtown Pedestrian Mall.

 

  • Dining: Courtyard Bistro and Lounge, serving Breakfast, Dinner, and Cocktails daily
  • Starbucks Coffee and Specialty Drinks, available 24-Hours a Day

  

  • Fitness:  Fitness Center and indoor pool available complimentary to all overnight guests. 
  • Complimentary access to local full service Gym.

 

  • Rewards Program:  Marriott Rewards
    • Internet:   Complimentary wireless internet throughout hotel

 

  • Rates: The Courtyard Marriott Charlottesville Hotel is pleased to extend a 17% discount on lodging to welcome UVA guests and business affiliates to Charlottesville

 

  • Room Amenities: 139 guest rooms, including five Suites, ADA rooms available.  Large work desk Refrigerator, microwave and coffee maker.
    • Voice Mail, Dataport Telephones, Irons & Ironing Boards, Coffee Makers, and LCD TVs in all guest rooms.

 

  • Facilities:  Fitness room and indoor pool with whirlpool. 24 Hour business center and complimentary wireless internet throughout hotel.

 

  • Meeting Space/ Conference services:
  • 2275 sq. ft. of flexible meeting & banquet facilities accommodating up to 100 people. Full service catering.

 

Click here to visit TravelUVA's online booking tool for current rates and availability.

Click here to view Agreement

Double Tree Hotel Yes Yes No No Yes No No UVA1418555 76907 - 990 Hilton Heights Rd.
Charlottesville, VA 22901
Kelly Morris (434) 964-4470 (434) 978-7735 kmorris@doubletreecville.com

This local hotel provides lodging and conference services:

  • Transportation:   Complimentary shuttle service to and from CHO airport and Charlottesville destinations within 5 mile radius or to University destinations.

 

  • Parking:  Overnight parking is complimentary for all guests. 

 

  • Access:  Convenient drive to UVA with ease of access to area attractions, vineyards and shopping.

 

  • Dining:  Full Service restaurant on-site with full breakfast buffet, lunch, dinner, bar and evening room service

 

  • Fitness:  Fitness Center and indoor heated pool and whirlpool available complimentary to all overnight guests. Open 24 hours.

 

  • Rewards Program:  Hilton Honors
    • Internet:   Complimentary wireless internet throughout hotel including meeting space.

 

  • Rates: The Doubletree by Hilton Charlottesville is pleased to extend a 15% discount on lodging to welcome UVA guests and business affiliates to Charlottesville.

 

  • Room Amenities:  235 guest rooms and suites, ADA rooms available. Complimentary internet access in guestrooms and meeting space.

 

  • Facilities:  Fitness center and indoor pool with whirlpool open 24 hours. 24 hour Business center and complimentary wireless internet throughout hotel. Located 4 miles from the Charlottesville/Albemarle Airport.

 

  • Meeting Space/ Conference services:  Over 16,000 sq. ft. of flexible indoor/outdoor meeting space. Full catering menu and on-site audio-visual representative.

 

Click here to visit TravelUVA's online booking tool for current rates and availability.

Draftsman Hotel No No No No Yes No No UVA1965083 284281 - 1106 W Main Street
Charlottesville, VA 22903
http://thedraftsmanhotel.com/ Victoria Wyatt (850) 217-1540 (434) 481-8005 victoria.wyatt@thedraftsmanhotel.com

This local hotel provides lodging and conference services:

  • Parking:  Overnight valet parking is discounted to $15 per night.

 

  • Access:  Conveniently located near UVA with ease of access to area attractions.

 

  • Dining:  Full service farm to table style restaurant serving break, lunch and dinner as well as room service.

 

  • Fitness:  Fitness Center available complimentary to all overnight guests. 

 

  • Rewards Program:  Marriott Rewards.

 

  • Internet:   Complimentary wireless internet throughout hotel.

 

      • Rates: The Draftsman is pleased to extend a 15% discount on lodging to welcome UVA guests and business affiliates to Charlottesville.

       

      • Room Amenities:  150 guest rooms, ADA and tub shower rooms available. Local honor bar offering in all guest rooms, large work desk, mini fridge, microwave and coffee maker.

       

      • Facilities:  Rooftop fitness center. Comfortable soft seating in lobby and throughout hotel. Rooftop component.

       

      • Meeting Space/ Conference services:  The Draftsman will honor the current State/Government Per Diem.

      Click here to view Master Agreement.

      Fairfield Inn & Suites Downtown University Area No Yes No No No Yes No UVA2121639 315847 - 401 Cherry Ave.
      Charlottesville, VA 22903
      https://www.marriott.com/hotels/travel/chofc-fairfield-inn-and-suites-charlotte… Brooke McCauley 434-459-1633 434-295-0097 Brooke.McCauley@Marriott.com

      Conveniently located near John Paul Jones Arena, Historic Downtown Charlottesville, The Appalachian Trail, and University of Virginia Medical Center, you can take in the beautiful views along Skyline Drive. Our associates are always ready to welcome you to our thoughtfully designed guest rooms and suites, with plenty of room to work or relax. Take advantage of in-room amenities including mini-fridge, microwave, and coffee maker. Enjoy our new entertainment platform: stream your personal Netflix or Hulu account on your guest room TV. Complimentary Wi-Fi throughout the hotel will keep you connected during your stay. Our pool and fitness center will keep you focused on your health and well-being. Jump-start each day with our free breakfast. At the brand-new Charlottesville Fairfield Inn & Suites you will always find the courteous service you deserve, along with the extra touch you expect from Marriott.

      This local hotel provides lodging and conference services:

      • Transportation:   Taxi services available
      • Parking:  Overnight parking is complimentary for all guests, garage parking
      • Access:  Conveniently located near UVA with ease of access to area attractions
      • Dining:  Complimentary, hot, deluxe continental breakfast
      • Fitness:  Fitness Center and indoor saltwater heated pool

      Click here to visit TravelUVA's online booking tool for current rates and availability.

      Click here to view agreement

      Graduate Charlottesville No No Yes No No No No UVA1610217 231515 - 1309 W Main St
      Charlottesville, VA 22903
      https://www.graduatehotels.com/charlottesville/ 434-295-4333 434-295-2021 dkaplan@graduatecharlottesville.com

      Contract Information:

      Graduate Charlottesville is more than just a place to lay your head. While you’re with us, get your game on in our second floor game room, grab a drink at our spirited rooftop bar, Camp Ten For, and sip an espresso at Sheepdog Cafe. We’re the perfect spot for Cavaliers – and their dogs! Pets stay free at Graduate Hotels.

      This local hotel provides lodging and conference services:

      • Parking:  Valet Only $10 per car, per day 

       

      • Access:  Conveniently located on the UVA corner with ease of access to area attractions, local restaurants, and entertainment

       

      • Dining:  Heirloom Rooftop Bar and Restaurant, Sheepdog Cafe

       

      • Fitness:  Fitness Center on property - open 24 hours

       

      • Internet:   Complimentary Wi-Fi throughout hotel

       

      • Rates: The Graduate extends a rate of 17% off best available rate to UVA guests

       

      • Room Amenities:  134 guest rooms, Pet Friendly and ADA rooms available.  Large work desk, Refrigerator, and Keurig coffee maker.

       

      • Facilities:  Fitness room. Complimentary wireless internet throughout hotel. Comfortable outdoor seating areas with fabulous views of grounds and the city from the rooftop patios and terraces.

       

      • Meeting Space/ Conference services:  Full service meeting room and AV rental is  available as well as social function space.

       

      Click here to visit TravelUVA's online booking tool for current rates and availability.

      Click here to view Agreement.

      Hampton Inn and Suites @ the University Yes No No No No Yes No UVA2135955 10330 - 900 West Main Street
      Charlottesville, VA 22903
      https://www.guestreservations.com/hampton-inn-suites-charlottesville-at-the-uni… Viktoria Knutova (434) 923-8600 vknutova@hampsuites.com

      Make yourself at home in one of the 100 air-conditioned rooms featuring refrigerators and microwaves. Complimentary wired and wireless Internet access is available. Private bathrooms with bathtubs feature complimentary toiletries and hair dryers. Conveniences include complimentary newspapers and coffee/tea makers, as well as phones with free local calls.Amenities 

      Take advantage of recreation opportunities such as a fitness center, or other amenities including complimentary wireless Internet access and gift shops/newsstands. Guests can get around on the complimentary shuttle, which operates within 15 mi.Dining 

      A complimentary hot/cold buffet breakfast is included.Business, Other Amenities 

      Featured amenities include a 24-hour business center, a 24-hour front desk, and multilingual staff. Planning an event in Charlottesville? This hotel has facilities measuring 900 square feet (81 square meters), including meeting rooms. A roundtrip airport shuttle is complimentary (available on request).

      Click here to view agreement

      Hilton Garden Inn Yes No No No No No No UVA1418608 72345 - 1793 Richmond Road
      Charlottesville, VA 22911
      http://hiltongardeninn.hilton.com/en/gi/hotels/index.jhtml?ctyhocn=CHOCHGI Elizabeth McCauley (434) 979-4442 (434) 979-4418 Elizabeth.McCauley@hilton.com

      This local hotel provides lodging and conference services:

      • Transportation:   Complimentary shuttle service to and from CHO airport and Charlottesville destinations

       

      • Parking:  Overnight parking is complimentary for all guests. 

       

      • Access:  Conveniently located 1/2 mile off of I 64 with ease of access to area attractions

       

      • Dining:  Full Service Garden Grille for extensive, cooked to order breakfast, dinner and evening room service

       

      • Fitness:  Fitness Center and indoor/outdoor pool and saunas available complimentary to all overnight guests. 

       

       

      • Rates: The Hilton Garden Inn is pleased to extend a 20% discount on lodging to welcome UVA guests and business affiliates to Charlottesville

       

      • Room Amenities:  124 guest rooms, smoking and ADA rooms available.  Large work desk with ergonomic Mirra chair by Herman Miller.  Refrigerator, microwave and Keurig Coffee maker.

       

        • Facilities:  Fitness room and indoor pool with whirlpool. 24 Hour business center and complimentary wireless internet throughout hotel. Comfortable outdoor seating areas with Gas Fire pits.

         

        • Meeting Space/ Conference services:  Full service meeting room and AV rental is discounted by 50% for University related business and social functions

         

        Click here to visit TravelUVA's online booking tool for current rates and availability.

        Click here to view Amendment 001.
        Holiday Inn Monticello No No No No No No No UVA1207531 32 - 1200 5th Street SW
        Charlottesville, VA 22902
        http://www.holidayinn.com/hotels/us/en/charlottesville/choso/hoteldetail Dale Ludwig (434) 977-5100 (434) 293-5228 dludwig@theolympiacompaines.com

        This local hotel provides lodging and conference services:

        • Parking:  Overnight parking is complimentary for all guests. 

         

        • Access:  Conveniently located on Interstate 64 at exit 120. We are a short drive to UVA and local attractions.

         

        • Dining:  Features the 5th Street Grille, a full-service restaurant, and lounge, serving breakfast and dinner daily. Room service available during restaurant hours.

         

        • Fitness:  Fitness center and seasonal outdoor pool complimentary to all overnight guests. 

         

        • Rewards Program:  IHG Rewards Club
          • Internet:   Complimentary wireless internet throughout hotel

         

        • Rates: The Holiday Inn Charlottesville Monticello is pleased to extend a 20% discount on lodging to welcome UVA guests and business affiliates to Charlottesville

         

        • Room Amenities:  126 non-smoking guest rooms, and 6 ADA rooms available.  Large work desk, refrigerator, and coffee maker.

         

        • Facilities:  Fitness room, seasonal outdoor pool,  24-hour business center, and complimentary wireless internet throughout the hotel. Comfortable outdoor seating areas.

         

        • Meeting Space/ Conference services:  Full-service meeting room and AV rental is discounted by 50% for University related business and social functions

        Click here to visit TravelUVA's online booking tool for current rates and availability.

        Please reference the contract number on purchase requisitions and when contacting the vendor.

        Click here to view the Agreement.

        Holiday Inn University Area Yes No No No Yes No No UVA2133754 7302 - 1901 Emmet Street
        Charlottesville, VA 22901
        Veronica Dumas 434-977-7700 434-977-6458 veronica.dumas@hicville.com

        Amenities include an on-site American restaurant (where kids 12 and under eat free), an indoor pool and a fitness center, plus a business center and event space. Parking and an airport shuttle are complimentary.

        Click here to visit TravelUVA's online booking tool for current rates and availability.

        Click here to view Agreement

        HOME 2 SUITES BY HILTON No No No No No Yes No UVA2124921 256794 - 201 Monticello Ave.
        Charlottesville, VA 22902
        https://home2suites3.hilton.com/en/hotels/virginia/home2-suites-by-hilton-charl… Robert White (434) 295-0003 (434) 295-0099 Robert.white@baywoodhotels.com

        This local hotel provides lodging and conference services:

        • Parking:  Overnight parking is complimentary for all guests. 

         

        • Access:  Conveniently located near UVA with ease of access to area attractions

         

        • Dining:  Complimentary breakfast available each morning

         

        • Fitness:  Fitness Center and indoor saline water pool available complimentary to all overnight guests. 

         

        • Rewards Program:  Hilton Honors
          • Internet:   Complimentary wireless internet throughout hotel

         

        • Rates: The Charlottesville Hotels is pleased to extend a 20% discount on lodging to welcome UVA guests and business affiliates to Charlottesville

         

        • Room Amenities:  113 non-smoking guest rooms, ADA rooms available.  Large work desk Refrigerator, microwave and coffee maker.

         

        • Facilities:  Fitness room and indoor pool. 24 Hour business center and complimentary wireless internet throughout hotel. Comfortable outdoor seating areas with fire pit and outdoor grills available for use by all guests.

        Click here to visit TravelUVA's online booking tool for current rates and availability.

        Click here to view the Agreement

        Please reference the contract number on purchase requisitions and when contacting the vendor.

        Homewood Suites Yes No No No No Yes No UVA2117116 199697 - 2036 India Rd
        Charlottesville, VA
        http://homewoodsuites3.hilton.com/en/index.html Amber Frazier 434-244-6200 Amber.Frazier@Hilton.com
        • Transportation:   Complimentary shuttle service to and from CHO airport and Charlottesville destinations

         

        • Parking:  Parking is complimentary for all guests. 

         

        • Access:  Conveniently located off of Rt. 29 North

         

        • Dining:  No onsite restaurant, serving complimentary buffet breakfast daily and a light fare dinner Monday thru Thursday

         

        • Fitness:  Fitness Center and indoor pool with Jacuzzi 

         

         

        • Rates: The Homewood Suites is pleased to extend the following discounted rates on lodging to all UVA guests and business affiliates. 1-4 nights: 20% off BAR,, 5-11 nights 5% off BAR, 12-29 nights 5% off BAR, 30+ nights $99 per night

         

        • Room Amenities:  150 All Suite Property offering Studio Suites, 1 Bedroom Suites, and Accessible Suites. Our spacious studio offer an open floor plan, and one bedroom suites feature separate living and sleeping areas.  Each has a fully equipped kitchen with full size refrigerator, microwave, two burner stove and dishwasher. You will find enough space for work, study or entertaining; plus all the comforts of home including grocery shopping service, two remote control TVs, complimentary internet access and two phones with voice mail

         

        • Facilities:  Fitness room, indoor pool, Jacuzzi, 24 Hour business center, complimentary wireless internet, outdoor sports court, 5,000 Sq. ft. patio with fire pit, fireplace, and grills.

         

        • Meeting Space/ Conference services:  Cavalier Room 620 sq. ft., Albemarle Room 820 sq. ft. Guests may bring their own food or hire a catering company of choice. Basic AV services included

         

        Click here to visit TravelUVA's online booking tool for current rates and availability.

        Click here to view Agreement.

        Inn at Vinegar Hill, LLC/Residence Inn By Marriott Downtown No No No No No No No UVA2133103 232010 - 315 W. Main Street
        Charlottesville, VA 22903
        https://www.marriott.com/hotels/travel/chowr-residence-inn-charlottesville-down… Regina Dodd 434-220-0075 434-220-0030 regina.dodd@marriott.com

        Whether visiting for an extended stay or a short trip, Residence Inn Charlottesville Downtown offers the friendly service and contemporary amenities necessary for a successful stay. Our hotel provides an incomparable location, just moments from historic and renowned destinations, such as Monticello, the Downtown Mall, the University of Virginia and the Monticello Wine Trail. After an exciting day in the city, bask in the modern comfort of our apartment-style suites outfitted with fully equipped kitchens, complimentary Wi-Fi, flat-panel TVs and separate living and sleeping areas. Stay in shape during your stay by getting in a workout at our 24-hour fitness center or taking a lap in our indoor pool. Get your morning off to a great start at our free breakfast buffet, complete with an extensive variety of both hearty and healthy options. Hosting an upcoming corporate meeting? Our venues are perfect for intimate business event. Live like you never left home at Residence Inn Charlottesville Downtown.

        Click here to visit TravelUVA's online booking tool for current rates and availability.

        Click here to view the agreement

        La Quinta Inn & Suites No No No No No Yes No UVA2183038 126061 - 1803 Emmet Street North
        Charlottesville, VA 22901
        Nicole Colley (434) 293-6188 (434) 282-2059 n.colley@guestsinc.com

        This local hotel provides lodging services:

        • Transportation:   N/A

         

        • Parking:  Overnight parking is complimentary for all guests. 

         

        • Access:  Conveniently located near UVA with ease of access to area attractions

         

        • Dining:  Complimentary hot & cold breakfast buffet.

         

        • Fitness:  24 hour fitness room, seasonal outdoor pool 

         

        • Rewards Program:  La Quinta Returns
          • Internet:   Complimentary wireless internet throughout hotel-password required

         

        • Rates: The La Quinta Inn & Suites is pleased to extend a 20% discount on lodging to welcome UVA guests and business affiliates to Charlottesville

         

        • Room Amenities:  63 guest rooms, nonsmoking and ADA rooms available.  Large work desk, refrigerator, microwave, and coffee maker.

         

        • Facilities:  24 hour Fitness room and seasonal outdoor pool. 24 Hour business center and complimentary wireless internet throughout hotel. Comfortable outdoor seating areas.

         

        • Meeting Space/ Conference services: N/A

         

        Click here to visit TravelUVA's online booking tool for current rates and availability.

        Click here to view the Agreement.

        Oakhurst Inn Yes No No Yes Yes No No UVA1456274 179803 - 100 Oakhurst Circle
        Charlottesville, VA 22903
        http://oakhurstinn.com/ Bill Chapman (434) 227-5373 Bill@Oakhurstinn.com
        • Transportation:  Service to and from CHO airport and Charlottesville destinations, billed to the guest or paid by the T&E card.

         

        • Parking:  Complimentary parking and valet. 

         

        • Access:  Conveniently located near UVA main grounds

         

        • Dining:  Café on site

         

        • Fitness:  Complimentary Yoga classes available on Sundays from 8:30am -9:30am

         

        • Internet:   Complimentary Wi-Fi throughout hotel

         

        • Rates: $149.00 plus tax Sunday-Thursday/ 20% discount for Friday & Saturday *Blackout dates may apply*

         

        • Room Amenities:  Flat screen television, individual climate control, phone and Wi-Fi, Down Alternatives by Northern Feather,  Malin + Goetz Bath Products,

         

        UVA guests receive our * Distinguished Guest * package

        • Early check-in (based on availability)
        • Use of our 4 libraries with complimentary Nespresso, Tea Forte, San Pellegrino, and bottled water.  
        • Complimentary upgrade (based on availability)
        • Nightly Turndown service, Fresh Baked Ginger Molasses Cookies, Chilled Purified water, refreshment of the room.
        • Complimentary Express Check-out (email sent directly to the department administrator with folio details) 
        • Luggage Hold in a secured room complimentary for UVA Business meetings post check-out
        • Complimentary valet parking for continued UVA Business post check-out
        • Cancel up to 4pm day of arrival on non-peak weekends *group bookings do not apply*

        Click here to visit TravelUVA's online booking tool for current rates and availability.

        Please reference the contract number on purchase requisitions and when contacting the vendor. Contact the buyer for additional information.

        Click here to view the Agreement.

        Amendment 002.

        Omni Charlottesville Hotel Yes Yes No No Yes No No UVA2117104 9030 - 212 Ridge McIntire Road
        Charlottesville, VA 22903
        Jennifer Mayo (434) 817-6628 (434) 817-6493 jmayo@omnihotels.com

        This local hotel provides lodging and conference services:

        • Transportation:  Lincoln Navigator shuttle is available for individual travelers within 3 mile radius of hotel.  Reservations recommended and based upon availability

         

        • Parking:  Parking is complimentary for all overnight guests.  Valet parking is $10/day for overnight guests.  Electric car charger available to valet guests

         

        • Dining:  The Pointe Restaurant serves breakfast, lunch and dinner daily.  24 hour room service available.  Morsels coffee shop open 6am-1pm daily

         

        • Fitness:  Fitness Center and indoor/outdoor pool and saunas available complimentary to all overnight guests. 

         

         

        • Internet:  Complimentary in public areas; complimentary for Select Guest members in sleeping rooms

         

         

         

         

        Click here to visit TravelUVA's online booking tool for current rates and availability.

        Click here to view the Agreement.

        UVA Alumni Association No No No No No No No UVA1398082 7677 - 211 Emmet Street
        Charlottesville, VA 22903
        http://alumni.virginia.edu/about/alumni-hall-reservations/ Carol Anne Abbott (434) 243-2665 caa3e@virginia.edu

         

        • Click here for Alumni Hall Master Rental Agreement and Information/Guidance for UVA Departments.

        See Procurement Services Travel and Meals website for the current lodging, meals and incidentals expense limits. No competition is needed when using one of the contracted hotels for individual accommodations or conference services.

        Please reference the contract number on purchase requisitions and when contacting the vendor.

        Other Travel Services

        Vendor Oracle ID Supplier Number Effective Date Address Website Contact Phone Fax Email Body Note
        Travel Document Systems UVA1830849 259955 - https://uva.gettraveldocs.com/ Leigh Orbell leigh@traveldocs.com

        Travel Document Systems is the University’s preferred travel document vendor.  For information about Travel Document Systems, please go to: https://uva.gettraveldocs.com/

        Motorcoach Services

        Vendor Oracle ID Supplier Number Effective Date Address Website Contact Email Fax Phone Body Note
        A and A Limousine Services, LLC UVA1952681 131451 - 677 Berkmar Court
        Charlottesville, VA 22901
        http://www.aandalimo.com/ Linsie info@aandalimo.com 804-237-0440 434-975-5466

        -          Supplier provides Charter Bus and executive sedan chauffeured transportation services. 

        -          Supplier is to be paid via the Travel and Expense card

        -          Click here for Agreement

        -          Click here for Fees

        Abbott Bus Lines, Inc. UVA1952759 7914 - 1704 Granby St NE
        Roanoke, VA 24012
        https://www.abbottbus.com John Abbott jdabbott@abbottbus.com 5409823986 5403431133

        -          Supplier provides Charter Bus services. 

        -          Supplier is to be paid via the Travel and Expense card

        -          Click here for Agreement

        -          Click here for Fees

        Ambassador Limousine UVA1953141 10396 - 277 Hydraulic Ridge Rd, Ste. 105
        Charlottesville, VA 22901
        http://ambassadorlimos.com/al/ Anton Dagner ambasslimo@aol.com 434-971-1750 434-973-5466

        - Supplier provides charter bus and executive sedan chauffeured transportation services

        - Supplier is to be paid via the Travel and Expense card

        - Click here for Agreement.

        - Cick here for Fees.

        D.T.S. Worldwide Transportation UVA1953001 278297 - 2211 Spencerville Road
        Spencerville, MD 20868
        http://www.procurement.virginia.edu/www.dtstransportation.com Denise Patterson denise@dtstransportation.com 202-644-5195 301-476-8490

        -          Supplier provides Charter Bus and executive sedan chauffeured transportation services. 

        -          Supplier is to be paid via the Travel and Expense card

        -          Click here for Agreement

        -          Click here for Fees

        James River Bus Lines UVA1953017 7763 - 915 N. Allen Avenue
        Richmond, VA 23220
        http://www.procurement.virginia.edu/www.JamesRiverTrans.com Craig Treanor ctreanor@jamesrivertrans.com 804-342-7373 804-342-7300

        -          Supplier provides Charter Bus and executive sedan chauffeured transportation services. 

        -          Supplier is to be paid via the Travel and Expense card

        -          Click here for Agreement

        -          Click here for Fees

        K & V Limousine Service, LLC UVA1953073 278158 - 408 Old Ritchie Road
        Capitol Heights, MD 20743
        https://www.kvlimo.com/ Jonathan Marlow info@kvlimo.com 301-476-8113 301-476-8111

        -          Supplier provides charter bus and executive sedan chauffeured transportation services. 

        -          Supplier is to be paid via the Travel and Expense card

        -          Click here for Fees

        -          Click here for Agreement

        Click here for Amendment 001

        LW Transportation, inc. UVA1953155 277962 - 4600 Sutton Oaks Dr
        Chantilly, VA 20151
        http://www.procurement.virginia.edu/www.lw-transportation.com Beth Forsht beth@lw-transportation.com 703-955-7815 703-955-7801

        -          Supplier provides Charter Bus services. 

        -          Supplier is to be paid via the Travel and Expense card

        -          Click here for Agreement

        -          Click here for Fees

        National Coachworks Inc. of Virginia d.b.a. Martz Group UVA1953947 42844 - 310 Central Road, Suite 7
        Fredericksburg, VA 22401
        http://www.procurement.virginia.edu/www.martzgroup.com Jennifer Stegman jstegman@martzgroup.com 570-821-3811 570-821-3838

        -          Supplier provides charter bus services. 

        -          Supplier is to be paid via the Travel and Expense card

        -          Click here for Agreement

        -          Click here for Fees

        Click here to view Amendment 001.

        OLETA COACH LINES UVA1956550 9144 - PO BOX 466
        WILLIAMSBURG, VA 23187
        http://www.procurement.virginia.edu/www.oleta.com Anthony Smith anthony@oleta.com 757-253-1050 757-253-1008

        -          Supplier provides Charter Bus services. 

        -          Supplier is to be paid via the Travel and Expense card

        -          Click here for Agreement

        -          Click here for Fees 

        Request a quote at: https://www.oleta.com/secured_quote.html 

        Click here for Agreement.

        Quick-Livick, Inc. UVA1953168 7659 - 2309 Poplar St
        Staunton, VA 24401-2771
        http://www.procurement.virginia.edu/www.quicksbus.com Jason Quick jason@quicksbus.com 5402950923 5402950923

        -          Supplier provides Charter Bus services. 

        -          Supplier is to be paid via the Travel and Expense card

        -          Click here for Agreement

        -          Click here for Fees

        Click here to view Amendment 001. 

        Reston Limousine and Travel Services, Inc. UVA1953150 212018 - 45685 Elmwood Court
        Ashburn, VA 20166
        https://www.restonlimo.com Carolyn Callahan ccallahan@restonlimo.com 703-471-0184 571-323-2536

        -          Supplier provides Charter Bus and executive sedan chauffeured transportation services. 

        -          Supplier is to be paid via the Travel and Expense card

        -          Click here for Agreement

        -          Click here for Fees

        Click here for Agreement.

        Sunshine Tours, Inc. UVA1955697 282761 - 4430 Cleburne Blvd.
        Dublin, VA 24084
        https://www.gosunshinetours.com Paul A. Nester pauln@gosunshinetours.com 540-674-9517 540-674-9517

        -          Supplier provides Charter Bus and executive sedan chauffeured transportation services. 

        -          Supplier is to be paid via the Travel and Expense card

        -          Click here for Agreement

        -          Click here for Fees

        Venture UVA1953115 45316 - 600 South Military Hwy
        Virginia Beach, VA 23464
        https://www.venturebustours.com Michelle Paul michelle@venturebustours.com 757-494-1508 757-494-1480

        -          Supplier provides Charter Bus services. 

        -          Supplier is to be paid via the Travel and Expense card

        -          Click here for Agreement

        -          Click here for Fees

        Taxi/Rideshare/Car Services

        Vendor Oracle ID Supplier Number Effective Date Address Website Contact Email Fax Phone Body Note
        A and A Limousine Services, LLC UVA1952681 131451 - 677 Berkmar Court
        Charlottesville, VA 22901
        http://www.aandalimo.com/ Linsie info@aandalimo.com 8042370440 4349755466

        -          Supplier provides Charter Bus and executive sedan chauffeured transportation services. 

        -          Supplier is to be paid via the Travel and Expense card

        -          Click here for Agreement

        -          Click here for Fees

        A Goff Limousine & Bus Co. UVA1955614 25742 - 18 New Life Drive
        Ruckersville, VA 22968
        https://goffcar.com/ Dan Goff mail@agofflimo.com 8889777731 4349795466

        -          Supplier provides executive sedan chauffeured transportation services. 

        -          Supplier is to be paid via the Travel and Expense card

        -          Click here for Agreement

        -          Click here for Fees

        Click here to view Amendment 001. 

        Afton Coach LLC UVA1952837 278190 - 13740 Rockfish River Rd
        Shipman, VA 22971
        Afton Coach LLC aftoncoach@gmail.com 434-760-7100

        -          Supplier provides executive sedan chauffeured transportation services. 

        -          Supplier is to be paid via the Travel and Expense card

        -          Click here for Agreement

        -          Click here for Fees

        Click here to view Amendment 001. 

        D.T.S. Worldwide Transportation UVA1953001 278297 - 2211 Spencerville Road
        Spencerville, MD 20868
        http://www.procurement.virginia.edu/www.dtstransportation.com Denise Patterson denise@dtstransportation.com 202-644-5195 301-476-8490

        -          Supplier provides Charter Bus and executive sedan chauffeured transportation services. 

        -          Supplier is to be paid via the Travel and Expense card

        -          Click here for Agreement

        -          Click here for Fees

        James Limousine UVA1953058 102982 - 2415 Anniston Street
        Richmond, VA 23223
        http://www.procurement.virginia.edu/www.JamesLimousine.com James Limousine Service sales@jameslimousine.com 8043421075 8042731540

        -          Supplier provides executive sedan chauffeured transportation services. 

        -          Supplier is to be paid via the Travel and Expense card

        -          Click here for Agreement

        -          Click here for Fees

        James River Bus Lines UVA1953017 7763 - 915 N. Allen Avenue
        Richmond, VA 23220
        http://www.procurement.virginia.edu/www.JamesRiverTrans.com Craig Treanor ctreanor@jamesrivertrans.com 804-342-7373 804-342-7300

        -          Supplier provides Charter Bus and executive sedan chauffeured transportation services. 

        -          Supplier is to be paid via the Travel and Expense card

        -          Click here for Agreement

        -          Click here for Fees

        K & V Limousine Service, LLC UVA1953073 278158 - 408 Old Ritchie Road
        Capitol Heights, MD 20743
        https://www.kvlimo.com/ Jonathan Marlow info@kvlimo.com 301-476-8113 301-476-8111

        -          Supplier provides charter bus and executive sedan chauffeured transportation services. 

        -          Supplier is to be paid via the Travel and Expense card

        -          Click here for Fees

        -          Click here for Agreement

        Click here for Amendment 001

        Lyft UVA1955614 25742 - Christina Bechtel cbechtel@lyft.com 415-943-2392

        -          Supplier provides “Ride-share” transportation services. 

        -          Business accounts, direct-bill, and concierge services available

        -          Supplier is to be paid via the Travel and Expense card

        Visit the Ground Transportation page for more details

        Please link to contract

        New Yellow Cab, LLC UVA1953101 150703 - 1515 6th Street SE
        Charlottesville, VA 22902
        http://www.procurement.virginia.edu/www.cvilletaxi.com William van der Linde will@cvilletaxi.com 434-295-4132 434-295-4131

        -          Supplier provides Taxi services. 

        -          Supplier is to be paid via the Travel and Expense card

        -          Click here for Agreement

        -          Click here for Fees

        Click here to view Amendment 001

        Reston Limousine and Travel Services, Inc. UVA1953150 212018 - 45685 Elmwood Court
        Ashburn, VA 20166
        https://www.restonlimo.com Carolyn Callahan ccallahan@restonlimo.com 7034710184 571-323-2536

        -          Supplier provides Charter Bus and executive sedan chauffeured transportation services. 

        -          Supplier is to be paid via the Travel and Expense card

        -          Click here for Agreement

        -          Click here for Fees

        Click here for Agreement.

        Sunshine Tours, Inc. UVA1955697 282761 - 4430 Cleburne Blvd.
        Dublin, VA 24084
        https://www.gosunshinetours.com Paul A. Nester pauln@gosunshinetours.com 540-674-9517 540-674-9517

        -          Supplier provides Charter Bus and executive sedan chauffeured transportation services. 

        -          Supplier is to be paid via the Travel and Expense card

        -          Click here for Agreement

        -          Click here for Fees

        Venture UVA1953115 45316 - 600 South Military Hwy
        Virginia Beach, VA 23464
        https://www.venturebustours.com Michelle Paul michelle@venturebustours.com 757-494-1508 757-494-1480

        -          Supplier provides Charter Bus services. 

        -          Supplier is to be paid via the Travel and Expense card

        -          Click here for Agreement

        -          Click here for Fees

        Travel Management Services

        Vendor Oracle ID Supplier Number Effective Date Address Website Contact Phone Fax Email Body Note
        Christopherson Business Travel (CBT) 5571168MB 234036 - http://www.procurement.virginia.edu/pageTravelandExpense Patti Bragg 205-874-8541 patti.bragg@cbtravel.com

        Christopherson Business Travel (CBT) is the University’s preferred travel management vendor.  For information about CBT and making travel reservations, please go to: 

        http://www.procurement.virginia.edu/pageTravelandExpense

        Click here to view the CBT agreement.

        Click here for CBT Pricing.

        Click here to view the Vendor Scorecard.

        Vehicle Rental Services

        Vendor Insurance Included Status Matching Waived Second Driver Fee Waived Underage Driver Fee Complimentary Upgrades Available Oracle ID Supplier Number Effective Date Address Website Contact Phone Fax Email Body Note
        Enterprise Leasing Co. Yes Yes Yes Yes No E&I Cooperative Purc - 1650 Seminole Trail or 392 Pantops Center
        Charlottesville, VA 22901
        https://legacy.enterprise.com/car_rental/deeplinkmap.do?bid=002&cust=XZ21009 Elizabeth Peters Elizabeth.G.Peters@ehi.com

        Contract ID Number for UVA Business: XZ21009

        Contract ID Number for Leisure/ Personal Rentals: XZ21302 – please note, different terms & conditions apply for personal rentals

        Reservations:

        1.     TravelUVA or by calling 844-4UVA-CBT (844-488-2228) M-F 8am – 9pm. 

        2.     Enterprise Direct - www.enterprise.com/car_rental/deeplinkmap.do?bid=002&cust=XZ21009

        or by calling (800) 736-8222 and using customer code XZ21009. 

         

        Local Enterprise Vehicle Rental Locations:

        Pantops Shopping Center – 434-979-5566 open until 6pm

        1650 Seminole Trail – 434-974-7488 open until 6pm

        CHO airport – 434-974-4664 open until 1am

         

        National Vehicle Rental Location:*

        CHO airport - 434-974-4664 open until 1am

         

        National Car Rental is part of the Enterprise company. Contract details are the same as Enterprise with the following exceptions:

         

        National Car Rental often offers better pricing for one-way rentals.

        National Car Rental does not Commercial Truck Services.

        If you've lost your car rental receipt, click here: Search for Receipt.  The records are available online for six months, beginning 48 hours after returning the vehicle.

        Enterprise will provide local and non-local vehicle rental services consisting of cars, trucks and vans*.

        • One way rentals are available (at an additional charge). Unlimited mileage for all rental vehicles per rental transaction for compact through premium size vehicles. All other sizes include unlimited mileage up to up to 200 miles per day, 1100 miles per week, or 2500 miles per month. $.20 per additional mile
        • Accept drivers 18 years and older with valid driver’s license (youthful driver fee waived for Virginia rentals only)
        • Second driver fee waived for all University rentals
        • At no additional charge and minimal notice Enterprise will provide transportation between a University location and one of their local rental locations (excluding CHO Airport).
        • No cancellation fees on all vehicle classes except 12 passenger van rentals. Twelve passenger van rentals require a 48 hour notice of cancellation or a $50.00 fee will be charged at all locations.
        • *15 passenger van rentals are not allowed for University use.
        • No early drop off fee
        • No service charges for late returns – simply pay additional rental rates.
        • All University employees may enroll in Enterprise Plus for free. http://www.enterprise.com/car_rental/deeplinkmap.do?bid=002&cust=XZ21009

        For more information about renting cars visit Vehicle Rentals Page

        Enterprise Rent A Car and National Car Rental - Nationwide Rates

        Base Rental Rates

        • Business Rentals Only Include:  Damage Waiver (DW) Full Coverage and Limited Liability Protection Liability with $1,000,000 combined single limit
        • Leisure Rentals – Coverages available at an Additional Cost

         

        Economy/Compact

        $33.00

        Intermediate

        $34.75

        Standard/Full Size

        $37.50

        Minivan

        $65.00

        Intermediate/Standard SUV

        $62.00

        Large/Premium SUV

        $86.00

        ½ ton Standard Size Truck

        $70.00

        ½ ton Full Size Truck

        $75.00

        Jeep/Crossover

        $65.00

        Hybrid Standard/Full Size

        $49.00

        Convertible

        $82.00

        12 Passenger Van**

        $122.00

        15 Passenger Van**

        $140.00

        **Additional requirements, including but not limited to additional terms and conditions, shall apply to the rental of these classes of vehicles.

        • All listed vehicle classes include Unlimited free miles.
        • Weekly/Monthly Rentals:  Weekly Rentals are charged 5 times the Daily Rate and Monthly Rentals are charged 20 times the Daily Rate
        • One Way Pricing:  Economy through Full Size Rental Rate is $83.00/day;  Minivan through Large SUV will be the Daily Rate plus $0.30/mile.

         

        ENTERPRISE RENT A CAR Daily City Surcharges:

        Applies to Airport Locations

        $3.00: Richmond, VA

        $5.00: Augusta, GA; Buffalo (BUF); Harrisburg, PA; Phoenix; Rochester (ROC); Sacramento; Scranton, PA; State of Illinois (excluding Chicago); State of Tennessee (excluding Nashville); State of South Carolina (excluding Myrtle Beach); Syracuse (SYR)

        $7.00: Albany (ALB), Burlington (BTV); Islip (ISP), Stewart (SWF), Westchester (HPN)

        $10.00: Atlanta; Burbank; Hawaii Airports; Jackson, WY; John Wayne Airport (SNA); Los Angeles area (excluding LAX); Minneapolis/St. Paul; Monterey; Nashville; Oakland; Pittsburgh; Providence; Rapid City; San Diego; San Francisco (including the Convention Center; San Jose; State of Texas

        $12.00: Baltimore; Boston Airport; Detroit; Philadelphia; Washington, DC (IAD and DCA)

        $15.00: Chicago Airport; Los Angeles International Airport (LAX); Newark (EWR)

        $23.00: LaGuardia (LGA); Kennedy (JFK)

        Applies to all Locations

        $5.00: Washington DC area

        $7.00: Long Island Metro, Westchester Metro (including Greenwich and Stamford CT); Burlington Metro (VT)

        $10.00: Boston Home City; Bemidji and Moorhead, MN; Commonwealth of Puerto Rico; San Francisco Downtown; State of Alaska; State of Nebraska (excluding Omaha and Lincoln); State of Wyoming (excluding Cheyenne, Laramie, and Jackson)

        $15.00: Chicago Home-City; Hawaii Home-City

        $23.00: NYC Boroughs (Bronx, Brooklyn, Manhattan, Queens, Staten Island)

         

        *Surcharges may be seasonal and fluctuate in rate

         

        †Geographic Surcharges may apply at some Canadian locations.


        DRIVER PROTECTION PRODUCTS: U.S./PUERTO RICO/DISTRICT OF COLUMBIA
        DW: Business rentals only-On all products and discounts the renter is not responsible for loss and/or damage to the rental vehicle.
        Liability: Business rentals only-On all products and discounts primary liability limits shall be 100/300/50.

        Local Rates for Commercial Trucks

        Contact Risk Management at 434-924-3055 prior to rental to discuss insurance requirements for these vehicles.

         

        Enterprise Rent A Car Commercial Trucks - Nationwide Rates

        Base Rental Rates

        Vehicle

        Daily

        Weekly

        Monthly

        Daily

        Weekly

        Monthly

        Mileage

        Class

        Rates

        Rates

        Rates

        Mileage

        Mileage

        Mileage

        Charge

        16' Box

        $83.50

        $444.50

        $1,922.00

        0

        0

        0

        $0.14

        24' Box

        $88.50

        $469.50

        $2,030.00

        0

        0

        0

        $0.14

        26' Box

        $93.50

        $494.50

        $2,138.00

        0

        0

        0

        $0.14

        3/4-ton pickup 2wd

        $73.50

        $394.50

        $1,705.00

        0

        0

        0

        $0.14

        3/4-ton pickup 4wd

        $78.50

        $419.50

        $1,813.00

        150

        750

        3,000

        $0.14

        1-ton pickup 2wd

        $83.50

        $444.50

        $1,922.00

        150

        750

        3,000

        $0.14

        1-ton pickup 4wd

        $88.50

        $469.50

        $2,030.00

        150

        750

        3,000

        $0.14

        Cargo Van

        $70.00

        $359.50

        $1,553.00

        150

        750

        3,000

        $0.14

        High-top Cargo

        $73.50

        $394.50

        $1,705.00

        150

        750

        3,000

        $0.14

        12' Cutaway

        $71.50

        $384.50

        $1,662.00

        0

        0

        0

        $0.14

        14-15' Cutaway

        $76.50

        $409.50

        $1,770.00

        0

        0

        0

        $0.14

        12' Box

        $76.50

        $409.50

        $1,770.00

        0

        0

        0

        $0.14

        10' Stakebed

        $88.50

        $469.50

        $2,030.00

        0

        0

        0

        $0.14

        12'-14' Stakebed

        $93.50

        $494.50

        $2,138.00

        0

        0

        0

        $0.14

        15-16' Stakebed

        $93.50

        $494.50

        $2,138.00

        0

        0

        0

        $0.14

        24' Stakebed

        $103.50

        $544.50

        $2,355.00

        0

        0

        0

        $0.14

        26' Stakebed

        $103.50

        $544.50

        $2,355.00

        0

        0

        0

        $0.14

         

        Damage Waiver

        Business: Includes DW ($1,000 deductible)

        Leisure: Not Applicable

         

        Liability

        Business: Split Limits of 100/300/50

        Leisure: Not Applicable

        Terms and Conditions

        Daily Rates: Based on a 24-hour billing cycle.

        Mileage Charges: Base Rental Charges for rentals in the U.S. include free miles as set forth above.  Any additional miles will be charged at the rate set forth above.

        Inspection: Customer agrees to require its Eligible Renters to perform daily visual inspections on rental vehicles including but not limited to the inspection of headlights, running lights, brake lights, and turn signals, the identification and notation of damages and the checking and maintenance of all fluid levels and manufacturer recommended tire pressure.  See Agreement for full details.

        Maintenance: Upon three (3) days’ prior notification from EAN or an Affiliate, Customer agrees to make themselves and each vehicle available for the purposes of inspection and/or maintenance every thirty (30) days.  See Agreement for full details.

        Exclusions: Rates do not include applicable taxes, surcharges, refueling, one-way, drop-off, delivery, pickup, mileage, youthful driver or additional driver charges; or, except as set forth below, any optional products or services such as damage waiver (“DW”), or liability protection (“LP”).

        Age Requirements: Customer shall be age 21 or older (or 18 if required by law) for the rental of these vehicle classes.

         

        City Surcharges

        $6.50: Alaska, Arizona, Atlanta, Baltimore, Boston, Dallas, Houston, Jacksonville, Mid Pennsylvania, Nevada, New Orleans, North Carolina, North Texas, Northern Ohio, Oregon, Orlando, Philadelphia, Pittsburgh, Rhode Island, San Francisco, Southern New England, St Louis, Tampa, Washington DC, Washington State

        $10.50: Chicago, Southern California, South Florida

        $15.00: State of Hawaii

        $16.50: Commonwealth of Puerto Rico

        $24.50: State of NY (unless otherwise indicated); NY/CT/NJ Metro including Westchester, Islip, Stamford & Jersey City

        $28.50: NYC Boroughs (Bronx, Brooklyn, Manhattan, Queens & Staten Island)

        Contact Email:

        Elizabeth.G.Peters@ehi.com

         

        Payment Methods:

        • A credit card may be required to make a reservation. The University's Travel and Expense Card (T&E card) is the preferred payment method. Driver and name on credit card must match for all rentals other than reservations confirmed with a direct bill number (see below). 

         

        Setting up a direct bill account - If a Travel and Expense cardholder needs to pay for another employee’s vehicle rental, he or she may apply for a direct bill account with Enterprise by completing the Enterprise Direct Bill Application and completing the instructions on the form. Direct bill accounts may only be used for employee rentals. Non-employees must personally pay and seek reimbursement.

         

        Click here to view Agreement

         

        Hertz Corporation Yes No Yes No No 102-1524-09 - 1900 Rio Hill
        Charlottesville, VA 22901
        Jeffrey Greene, Larry Roth (434) 978-4433 (office) jgreene@hertz.com

         

         

        Contract ID Number for UVA Business: #1800209

        Contract ID Number for Leisure/ Personal Rentals: #2197144 – advise this is a personal rental at time of reservation - please note: different terms & conditions apply for personal rentals

        If you've lost your car rental receipt, click here: Search for Receipt. Records are available online for six months.

        Hertz will provide local and non-local vehicle rental services consisting of cars, trucks and vans.*

        Reference CDP #1800209 to receive these fees and services which may include but are not limited to the following:

        • One way rentals are available (at an additional charge)
        • Unlimited mileage for all rental vehicles per rental transaction when vehicle is returned to the same renting location
        • Accept drivers 20 years and older with valid driver’s license
        • Second driver fee waived for all University rentals
        • All domestic rentals include Loss Damage Waiver (LDW) at no additional charge
        • Deliver vehicles to the University with 24 hour notice and an advanced reservation, at no additional charge.
        • Pick up vehicles from the University building location at no additional charge with minimal notice and a reservation.
        • Hertz Gold program membership is free for all University accounts.
        • https://www.hertz.com/rentacar/member/enrollment
        • 24 hour roadside assistance at no charge for vehicle breakdowns if not the fault of the driver
        • *15 passenger van rentals are not allowed for University use.

        For more information about renting cars visit http://www.procurement.virginia.edu/pageCarRental

        Vehicle Size

        Virginia Local Rates; All VA Off-Airport and CHO airport

        Nationwide Airport Rates

        Nationwide Off Airport rates (outside VA)

        Compact

        $27.00

        $39.00

        $39.00

        Intermediate

        $29.00

        $40.00

        $40.00

        Standard

        $31.00

        $42.00

        $42.00

        Full size

        $31.00

        $43.00

        $43.00

        Minivan

        $53.00

        $53.00

        $53.00

        12 Passenger Vans

        $75.00

         

        $75.50

        Click here to view: Hertz Agreement.
         


         

        Reservations:

        1.     TravelUVA or by calling 844-4UVA-CBT (844-488-2228) M-F 8am – 9pm. 

        2.     Hertz Direct

        3.     Leisure Travel - Hertz Getaway

        or by calling (800) 704-4473 and using customer code 709506

        Payment Methods:

        • A credit card may be required to make a reservation. The University's Travel and Expense Card (T&E card) is the preferred payment method. Driver and name on credit card must match for all rentals other than reservations confirmed with a direct bill number (see below). 

         

        Setting up a direct bill account - If a Travel and Expense cardholder needs to pay for another employee’s vehicle rental, he or she may apply for a direct bill account with Hertz by completing the Hertz Direct Bill Application and completing the instructions on the form. Direct bill accounts may only be used for employee rentals. Non-employees must personally pay and seek reimbursement.

         

        Local Vehicle Rental Locations:

        Cavalier Inn – 434-245-014 open until 5pm

        Rio Hill Shopping Center – 434-978-4433 open until 6pm

        CHO airport – 434-297-4288 open until 11:30pm

        Contact: jgreene@hertz.com or lroth@hertz.com

        National Car Rental Yes Yes Yes Yes No XZ21009 - Charlottesville Airport – 100 Bowen Loop
        Charlottesville, VA 22911
        Elizabeth Peters Elizabeth.J.Peters@ehi.com

        National Vehicle Rental Location:*

        CHO airport - 434-974-4664 open until 1am

         

        National Car Rental is part of the Enterprise company. Contract details are the same as Enterprise with the following exceptions:

        • National Car Rental often offers better pricing for one-way rentals.
        • National Car Rental does not offer Commercial Truck Services.

        Enterprise Rent A Car and National Car Rental - Nationwide Rates

        Base Rental Rates

        • Business Rentals Only Include:  Damage Waiver (DW) Full Coverage and Limited Liability Protection Liability with $1,000,000 combined single limit
        • Leisure Rentals – Coverages available at an Additional Cost

         

        Economy/Compact

        $33.00

        Intermediate

        $34.75

        Standard/Full Size

        $37.50

        Minivan

        $65.00

        Intermediate/Standard SUV

        $62.00

        Large/Premium SUV

        $86.00

        ½ ton Standard Size Truck

        $70.00

        ½ ton Full Size Truck

        $75.00

        Jeep/Crossover

        $65.00

        Hybrid Standard/Full Size

        $49.00

        Convertible

        $82.00

        12 Passenger Van**

        $122.00

        15 Passenger Van**

        $140.00

         

        • **Additional requirements, including but not limited to additional terms and conditions, shall apply to the rental of these classes of vehicles.
        • All listed vehicle classes include Unlimited free miles.
        • Weekly/Monthly Rentals:  Weekly Rentals are charged 5 times the Daily Rate and Monthly Rentals are charged 20 times the Daily Rate
        • One Way Pricing:  Economy through Full Size Rental Rate is $83.00/day;  Minivan through Large SUV will be the Daily Rate plus $0.30/mile.

         

        NATIONAL CAR RENTAL Daily City Surcharges:

        Applies to All Locations

        $3.00: Richmond, VA

        $5.00: Augusta, GA; Buffalo (BUF); Harrisburg, PA; Phoenix; Rochester (ROC); Sacramento; Scranton, PA; State of Illinois (excluding Chicago); State of Tennessee (excluding Nashville); State of South Carolina (excluding Myrtle Beach); Syracuse (SYR); Washington, DC Home City

        *$6.00: Appleton (ATW); Green Bay (GRB)

        $7.00: Albany (ALB), Burlington (BTV); Islip (ISP), Stewart (SWF), Westchester (HPN)

        $10.00: Atlanta; Burbank; Hawaii Airports; Jackson, WY; John Wayne Airport (SNA); Los Angeles area (excluding LAX); Minneapolis/St. Paul; Monterey; Nashville; Oakland; Pittsburgh; Providence; Commonwealth of Puerto Rico; Rapid City; San Diego; San Francisco (including the Convention Center); San Jose; State of Alaska; State of Texas

        $12.00: Baltimore; Boston; Detroit; Philadelphia; Washington, DC Airports (IAD&DCA)

        $15.00: Chicago; Hawaii Home-City; Los Angeles International Airport (LAX); Newark (EWR)

        $23.00: LaGuardia (LGA); Kennedy (JFK); NYC Boroughs (Bronx, Brooklyn, Manhattan, Queens, and Staten Island)

        *Surcharges may be seasonal and fluctuate in rate

        Please refer to Enterprise Car Rental Summary

        Zipcar Inc. No No No No No - 25 First Street
        Cambridge, MA 02141
        http://www.zipcar.com/uva/ Ryan Delaney 617-336-4881 rdelaney@zipcar.com

        This vendor must be paid with the University’s P-card.  No other method of payment is allowed.

        Zipcar rental includes:  car, gas, 24/7 roadside assistance, and insurance.  Anyone can join as long as they have passed the Zipcar application process.  To join Zipcar click on this link:  http://www.zipcar.com/uva/.  

        For University related business use, the P-card should be used to pay for this service.  The P-card does not need to match the name of the driver thus a central Administrator's card will suffice.

        University employees using for personal use will need to create a separate account.

        Other information:

        • Members age 21 and over may also use vehicles in any Zipcar program in the world;
        • Employees can sign the Zipcar membership Agreement when joining; and
        • Reservations may be cancelled with no charge if the reservation is: 
          • Cancelled within an hour of when the reservation was made;
          • Cancelled 3 hours before the start of a reservation that is less than 8 hours in length; or
          • cancelled 24 hours in advance for reservations that are for 8 hours or more in length;

        Fees

         

        UVA Employees

        UVA Employees (Personal Use)

        Students

        Non-University members

        Application Fee

        Waived

        Waived

        Waived

        $25.00

        Annual Fee

        Waived

        $35.00

        $35.00

        $50.00

         Rates

         

        Per hour Cost

        Per Day (24 hrs)

        Weekday

        $8.00

        $66.00

        Weekend

        $9.00

        $72.00

        Click here to view VT Agreement